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Why do many people adopt SharePoint?

The disappointment comes down to the issue of simplicity, and simplicity is something SharePoint is definitely not.

One particular problem with the focus on content management is that it’s not really one of the powerful features of SharePoint. “SharePoint takes a lot of risks as an ECM system, it gets the job done, but it doesn’t do it all the time

Here are some things we know. It is a successful product of more than a billion dollars for Microsoft. SharePoint is a data repository, collaboration system, publishing tool, enterprise content management system, and development platform. It has enough features to be just about everything for every organization, but this is rarely the case.

SharePoint is a document management and collaboration tool developed by Microsoft. It is essentially an intranet and content management system used for internal purposes to help bring an organization together.

How is SharePoint used?

SharePoint 2013 remains the most widely used edition, although more than a quarter of respondents still use SharePoint 2007.

Only two percent are online with SharePoint 2016, while 19 percent have adopted SharePoint Office 365. The latter is likely to grow significantly in the future, with a focus on Microsoft, which aims to offer companies that use it they want.

But it’s not clear that the new version provides a solution to SharePoint adoption issues, hybrid approach or not. In fact, 29% of respondents said they didn’t know what SharePoint 2016 had to offer.


Have you ever been in an organization, large or small, where SharePoint has been running for months or years, but when you look around you realize that it’s not fully used? I’m not talking big, since they don’t use InfoPath for their form automation, or they don’t use Business Connectivity Services to expose their data through external content types. I am referring to organizations that simply store old archived documents in a library that is still called Shared Documents and whose most elaborate web part is the one that shows current weather forecasts. I’m talking about the organization that has SharePoint installed, but obviously I’ve never heard a good talk about how SharePoint can be used effectively to make your work more productive.

1. They use SharePoint version control instead of renaming a file:

Well, you convinced me to store all my documents in SharePoint document libraries. Good. I will put my FinanceReport.doc file in SharePoint. And next week, when I add the new financial data to the document, I will also store it in SharePoint – FinanceReport-v02.doc. And oh Bruce just reminded me of another change I need no problem go to FinanceReport-v03.doc. Or maybe even Finance Report-2011-05-28.doc. Enable version control for your document library. Never rename the file, just update the file and let SharePoint manage all the versions for you. But how will people see previous versions? They’ll click on Version History and get a list of all previous versions, who changed them when they did it, and most of the comments describing the changes they made. Go one step further by using Office integration to view and compare previous versions of documents stored in SharePoint.

2. They use hyperlinks to SharePoint documents in their emails:

you have SharePoint, you should use this button much less in your emails. Why send one copy of this huge document to all 20 of your team members, creating 20 copies for your mail server, and creating isolated documents that have no idea what changes other team members might want to make to this document? Save the document once to SharePoint, and then send a link to the document in your email. Not only have your email files been reduced to a fraction of their size (your mobile team members will thank you), but now your team feels comfortable knowing you’re reviewing the copy. accurate and up-to-date document. Are you worried that the link may change in the future, making your email link obsolete? See document IDs in SharePoint 2010.

3. They abandon spreadsheets for SharePoint lists as much as possible:

Excel can certainly create monsters of wide spreadsheets generated by macros. But in most cases, most of the worksheets we use are just basic tabular representations of some of the data we need to track. If this is true, most of the time a SharePoint list is the best option using an Excel spreadsheet. In addition to being able to collaborate more on data, list features such as views, sorting/filtering, and exposing your spreadsheet data for search are very valuable selling points. important. Does anyone complain that they don’t like the look of the SharePoint list? Make sure the default view is Datasheet view. Now what to complain about? Does anyone complain about having already filled out a huge spreadsheet in Excel? Tell them about the Import Spreadsheet feature. Soon, every time someone sees words in a document placed in something that even looks like a table, they’ll start to wonder why it’s not in a SharePoint list?

4. They use SharePoint search:

People tend to browse and click through SharePoint sites and libraries looking for documents, instead of using the clever little search box at the top of every SharePoint site. In some ways, this is understandable: in the past, the main information operator experience in searching for documents in his office was the old-school search option of Windows XP and earlier versions, with a little puppy for our help. computer will scan each document in search of what we are looking for. But what people need to understand now is that their SharePoint portal includes indexed search, which means you’ll get near-instant search results, even when searching tons of documents across the company. And when you add SharePoint 2010 search features, such as enhancements, metadata-driven navigation and search experience, or even .